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Grant report feedback survey template

Write the report funders want, by asking the people who read it

Four questions for funders and program officers that go out with your grant report: how clear it was, how convincing the evidence of impact was, whether the length was right and what they need next time. Use it as it is or change any question, and Usertick reads every written answer for you.

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What this grant report feedback survey tells you

A grant report feedback survey asks funders what they made of your report while they still have it open. This template takes under a minute: stars for clarity, a 1 to 10 score for the evidence of impact, a check on length and one open question about the next report.

It is written to go out with the report, as a link in the email that delivers it, on the last page of the PDF or inside the report's page at its end when you publish it on your own website. Usertick can also send it by email to a list of your funder contacts a few days after the report goes out, with the clarity stars inside the message.

Every written answer is read as it arrives and filed under a category from your list, such as impact and updates or communication, with a type and a sentiment. Results shows the average clarity rating and the share who rated it 4 or higher, the average evidence score with a column per step and the share who found the length right, each compared with the report before.

In an emailAs a linkOn your websiteAs a conversation
Questions
4
Time to answer
About a minute
Written for
With the grant report, as a link in the email that delivers it
Plans
Every plan, the free plan included

See it on every channel

The same template on your website, behind a link, in an email and as a conversation.

In an email

Send it from Usertick to a contact list, with the first question inside the email. A tap on an answer opens the rest of the survey with that answer already kept. Usertick sends 50 emails a month on the free plan, or connect your own sender.

The 4 questions, one by one

What each question asks, why it is there, what it shows you and what to change.

Question 1 of 4 · Stars

How clear was the report?

Why ask it
A report that is hard to follow can hide strong results, and a clear one makes the program officer's own write-up for their committee easier.
What you learn
Results shows the average, a bar for each star and the share who rated 4 or higher, compared with the period before, so a new report format shows its effect at once.
Make it yours
Keep it first, so in a Usertick email the funder rates clarity inside the message and the rest of the survey opens with it kept.
Question 2 of 4 · Big scale

How convincing was the evidence of impact?

Why ask it
Clarity and evidence are different things: a funder can follow every page and still doubt the numbers. The 10-step scale gives room to show doubt without a flat no.
What you learn
Results shows the average and a column per step from 1 to 10, so a split between funders who are convinced and funders who are not is easy to see.
Make it yours
When scores sit in the middle, ask your program officer which measure their committee would trust, and add it to the next report.
Question 3 of 4 · Multiple choice

The length of the report was

Why ask it
Funders read many reports in a grant round, and the length question tells you whether to cut or to add before the next one.
What you learn
A donut shows the share and count of Too long, About right and Too short. Select Too long to see how those funders rated clarity and evidence.
Make it yours
When Too long leads, open the next report with a one-page summary and move the detail to an appendix.
Question 4 of 4 · Text · Optional

What do you need from our next report?

Why ask it
The open question gets the specific requests: a breakdown by site, a story from a participant, outcomes set against the plan you proposed.
What you learn
Usertick reads each answer as it arrives, files it under a category and a theme, marks it as an idea, a question or a complaint, and Results lists up to 8 themes with their trends.
Make it yours
Note each request in the grant's file, and answer it by name in the next report.

What the answers show

Results turns each question into numbers you can follow week by week.

How clear was the report?

The average rating and the share who gave 4 or 5 stars, against the period before.

The length of the report was

The share of each answer with its count. Select an answer to narrow the whole page to those people and read what else they said.

Every written answer, read for you

Each answer arrives with its category, theme, type and urgency, so the urgent ones reach your team first.

Use this template in four steps

From the template to the first answers.

  1. 1

    Open the template

    Sign up free and pick Grant report feedback in the template gallery. It opens in a matching style, ready to change.

  2. 2

    Make the questions yours

    Reword any question, change the options, and add logic or more questions.

  3. 3

    Choose where it runs

    Show it on your website, send it by email, share its link and QR code, or switch it to a conversation.

  4. 4

    Publish and read the answers

    Answers arrive in Results and the inbox as people send them, each written one read and filed by Usertick.

Tips for this survey

Small choices that keep people answering and the answers useful.

  1. 01

    Put the link beside the report

    Place the survey link right under the report link in your email, or on the last page of the PDF, so funders answer while the report is open.

  2. 02

    Ask everyone who reads it

    Send it to each person at the funder who receives the report, since a program officer and a committee member often read for different things.

  3. 03

    Keep the survey the same

    Use the same four questions with every report, so each card in Results compares this report with the one before.

  4. 04

    Show what changed

    Open the next report with a short note on what you changed after the last round of feedback, such as a shorter summary or a new outcome measure.

Customer supportNonprofit surveysEmail surveysPartners and grants questions

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Questions from the library

Browse the question library
  1. Rate our partnership on eachMatrix · Partners and grants
  2. How likely are you to recommend partnering with us?NPS · Partners and grants
  3. How clear was our grant report?Stars · Partners and grants
  4. How did your shift feel?Emoji · Volunteers
  5. Rate your shift on eachMatrix · Volunteers
  6. How many hours did you volunteer?Ruler · Volunteers

Frequently asked questions

With the report, or a few days after it, while the funder still has it open. A survey sent weeks later asks about a report that may already be filed away.

Each person who reads your reports at the funder: the program officer, and anyone on the grants committee who receives the report. Add them as contacts and send to a list of funder contacts.

Yes. Send it to a list of funder contacts after each reporting round. When the email came from Usertick, each answer is tied to the contact, so you can read one funder's answers on their own.

Read the open answers from those funders, then pick one outcome measure to report more clearly next time. Ask the program officer which number their committee looks at first.

Yes, when you publish the report as a page on your own website: the survey can sit inside the page at its end and shows as soon as the page loads. For a PDF, add the survey's link or QR code to the last page.

Yes. Every template comes with every plan, the free plan included, and the free plan covers 150 responses a month across your surveys.

Yes. The template becomes your own survey, so reword any question, add or remove questions, and change the options and the logic. The gallery stays as it is.

Yes, from Starter. The template is written in US English. Add languages by hand or with AI translation, and each person sees the survey in their browser's language.

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